How to archive scanned documents. Creating ZIP archives

Greetings, dear readers!

I think many of you really value the space on your computer's hard drive and do not clog it with all sorts of rubbish in the form of unsuccessful photos or old correspondence that has exhausted itself. But there are many other important and necessary documents that need to be stored for a long time, and they are very voluminous and because of them there is a shortage of free space on the computer.

What to do? There is an effective way: you need to create an archive - so all documents will be saved, and new files will fit. Do you know how to archive a folder with photos or other files? I'm not interested out of curiosity, but because I observe some difficulties with archiving files and videos for novice users.

Theoretically, adding files to the archive should not seem to be a problem: follow the instructions - and everything will work out. But in practice, everything turns out to be not so simple and smooth: beginners are not very good at navigating programs and pop-up windows, do not always find the right line, and do not always execute the necessary command.

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So that the situation does not aggravate to a hopeless one: “I did everything right, but the archive did not work out, what should I do, how should I live?” (I'm exaggerating, of course, but it's still unpleasant if something doesn't work out), I want to give some effective tips for archiving files: text, photos, videos. You can archive and compress information in any of these formats, if you do it correctly, then after a certain time (not long) you can learn how to quickly and easily create archives.

Those who are just starting their activity on the Internet, as a businessman or an author, most likely faced with the need to send huge files containing a lot of information. The problem is well-known: either it takes a long time to load and send, or the mail service requires you to break up a too voluminous letter into elements, since there are not enough resources to send it at a time.

In order to avoid sending in parts, you need to create an archive (reduce the file size without affecting its contents) and send it, warning the recipient that the letter needs to be unzipped.

Basically, to create an archive is to make a large folder inside which several smaller folders are nested. If you have archived files, you can use any of the mail services, even with the minimum allowable message size.

For mailing, archives are a congenial thing, I can judge this from my own experience. But for convenient storage of files on a computer, they are also indispensable: you always know where to look for the desired document, there can be as many as you like, while there will still be as much free space.

How to zip a folder to rar or zip online

Friends, in addition to the standard methods of archiving folders, which we will talk about later, it is possible to archive a folder online. There are several services for this, but I will talk about one - convertio.

As you can see in the screenshot, you just need to upload a file from a computer or cloud storage, for example, and then select the type of archiver. After these steps, download the archive to your computer and that's it.

How to zip a file folder in Windows

Do you want not to bother with downloading special programs, and archive files using the built-in Windows tools? How to archive a folder with files? It's simple:

• right-click on the folder and select "Send - Compressed Folder";
• the “Compression” window will pop up with a bar by which you can observe the duration of archiving (depending on the volume of documents);
• after the archiving process is completed, an icon in the form of a folder will appear next to the folder, with a zipper depicted on it - this is your finished archive. You will recognize this file by the designation Zip.

The simplicity of this type of archiving is somewhat spoiled by one moment: the process is carried out automatically, the user does not have the ability to control it. Therefore, if your plans include constant work with documents, including their archiving, it is better to install a special program. As an option - 7 Zip, one of the most advanced archivers.

How to zip a folder to rar

This program is also one of the most popular, it is not difficult to work with it, however, for beginners, the simple path seems somewhat inconvenient and long. Let's figure it out?

WinRAR shows the entire list of folders and files at startup, which is very convenient, you don't need to search for them in all the "corners" of the computer.

Another advantage of this program is that it allows maximum compression of files - if necessary, you can even compress in half, ensuring the minimum size of the folder.

Now the process is step by step:

• select the desired document and right-click;
• to create an archive in zip format, in the pop-up window, select the line "Add to archive";
• configure the archiving settings, in particular, you can choose the archive format, any of the provided update methods, the compression method (monitor how much the size has decreased and whether it suits you), file access;
• optionally select additional options: background mode, standby, turning off the PC after archiving is completed, creating a backup copy or creating comments to the archive;
• If you want, you can set a password for the archive.

Thus, you can archive any type of files in rar, including photos, leaving the image of high quality and not distorting it even if the size is reduced.

What is the difference between zip and rar formats

And now - the most interesting, and very important information for many. Beginners don't see much difference between zip and rar formats and often ask if there is one at all. Today I answer: there is, and a very significant one - zip can be sent by mail with confidence that the addressee will receive and read it, since special programs are not needed to unpack this type of archives, and creating zip archives is many times faster than rar.

But the rar format provides better compression and supports multi-volume archiving.

Well, he told everything about the archives. Now I'm waiting for your feedback and opinions. Let's chat in the comments.

Your Maxim.

How to add a folder with files or videos to the archive, in simple terms - archive documents in winrar or zip and what programs will be needed for this

In the modern world, data exchange has become an integral part of working at a computer, both for official and personal purposes. But we all know that the volume of this very data is sometimes quite large and it is simply impossible to send them, for example, by e-mail, so archiver programs come to our aid that compress our data and thereby significantly reduce the volume of this data, so today we will consider one of these programs is 7zip. Let's install it learn how to archive files and unzip them.

And we'll start with why do we need to archive data? As already mentioned, in order to reduce the amount of this data. But I’ll make a reservation right away to get a significant reduction in data size only with some types of files. For example, you won’t be able to compress video, music or photos strongly, since these files are already compressed by themselves, so if you are going to archive movies, do not count on the fact that your file size, for example, will decrease from 2 gigabytes to 500 megabytes, it may decrease, but not significantly. Another thing is if you are going to archive a large amount of documents in Word, Excel or PDF format, here you will get a decrease in the amount of data by several times, for example, I had to archive a fairly large amount of data in PDF format, I don’t remember exactly, but something about 2 -2.5 gigabytes, and with the 7-Zip program, which we will consider a little later, I compressed this data to about 250-300 megabytes! In my opinion, this is just fine, especially since I had to transfer this data over the Internet, and as you know, transferring a volume of 300 megabytes is much faster than 2 gigabytes, even if you have a good Internet speed.

Well, enough of the introduction, let's move on to the topic of the article itself, i.e. 7-Zip program.

7-Zip- a free program for archiving (compressing) data. You can download this program on the official website.

And the main advantage of this program is not that it compresses data well, but that it is free, i.e. I want to say that similar programs are paid, although the work is no better than 7-zip.

Installing 7-Zip

Note! We will be installing 7zip version 9.20 on Windows 7.

We launch the installer, and on the first window we will be prompted to choose the installation path for this program, I leave it by default, and click install

Now let's just run this program to look at it and find out where you can change the settings. To do this, press Start->All Programs->7zip->7-Zip File Manager

And you will have the following window, a kind of file manager, in which you can move around your file system in order to archive something or unzip something.

Also here you can set the program settings, for example, what types of files to open by default with 7zip or, for example, the language of the program, for this, just go to the menu Service->Settings

How to zip a file

Here the program offers several options for archiving, for example, through 7-Zip File Manager, we considered it a little higher and, of course, through the context menu of a file or folder. In general, whoever is more comfortable. Let's consider the option without launching 7-Zip File Manager, but simply using the right button to archive the file.

Let's say we have excel file 35 megabytes in size

We right click on this file i.e. call the menu for working with this file, and select 7zip->Add to archive

Then a window will open in which we will set some compression settings. Since we are beginners, we won’t go into too much detail, let’s just compress the file with the maximum compression ratio and for this select “ Compression level» « Ultra”, you can also set the name of the future archive, I will leave it as it is

After you click OK, the archived file will appear in the same folder (if you did not change the path).

As you can see the file has been compressed several times which I think is very good.

And if you need to send the archived file by e-mail, and if you have any mail program installed (for example, Mozilla Thunderbird), then you can immediately select the item “ Compress and send by email' and in this case compressed archive will immediately be attached as a file to the sent letter.

How to unzip archive (extract data)

In order to unzip the archive, we right-click on the archive file (in our case Test file.7z) select 7zip->decompress here this is if you want to unpack to the same folder as the archive itself

And if you want to unzip to another folder, then just choose " Unpack”, and in this case you will see a window for choosing the place where you want to unpack.

Also, if you just need to immediately view the data in the archive, you can, as usual, open the file with the archive by double-clicking the left mouse button, and in this case you will open 7-Zip File Manager, where you will see all the data in this archive. Also here you can extract them.

On this, I think it’s enough for the basics, the program is not complicated, so it will not be difficult for even a novice computer user to figure it out. Good luck!

In this lesson, you will learn about archiving programs, you can download one of such programs and install it on your computer, and also learn how to archive files and get them from an archive.

What is an archiver

An archiver is such a special program with which you can archive files (folders with files) and get them out of the archive. In other words, this is a program that helps you compress files as well as pack them for more convenient email transfer.

Now we will check if there is such a program on your computer.

To do this, open any folder, for example, "Documents" or "Local Disk D". Right click on any file or any folder inside. The menu will open. If, among other things, there is an “Add to archive” item or a “7 Zip” item, then there is an archiver program on your computer.

And if you don’t see anything similar, then most likely it is not on your computer. But that's not a problem. A little later, we will download a free archiver and install it on your computer. But first, let's talk about what they are.

What are archivers

Like most programs, archivers are paid and free. That is, those that can be legally and completely free to download from the Internet and install on your computer, and those for which you need to pay money. If, when you checked whether such a program was installed on your computer, you saw items that begin with the words “Add to archive” (or “Add to”), then a paid archiver is installed on your computer. It's called WinRaR.

And if during the check you found item 7 Zip, then a free archiver is installed on your computer.

WinRaR is beautiful, very handy program, but, alas, it is paid. If it is on your computer, then there are two options: either you do not need to pay for it and you can use it as much as you like, or after a while it will stop working. We'll check it out a bit later. And if it turns out that you have a “defective” version, then it makes sense to download and install the free 7 Zip archiver.

How to archive files/folders (WinRaR)

And now let's move on to practice. Now we will learn how to compress files and folders using the WinRaR program. If the 7 Zip program is installed on your computer, then feel free to go down below - there is information for you. If you don't have one or the other, then even lower :)

As you may have guessed, we are interested in items that begin with the words "Add to archive" (Add to).

We need the second item in this series. I have it called “Add to “Folder.rar” archive” (Add to “Folder.rar”). You will have almost the same item, only instead of "Folder.rar" the name of your .rar file (folder) will be written.

Now let's see how much the size has decreased. Click the right mouse button on the file or folder that you have compressed. Select "Properties" from the list.

Now right-click on the new archive file and select "Properties".

But this is not always the case. For example, if you compress photos, videos or music in this way, the size may remain the same or change very little. Other programs, not archivers, are used to compress photos, music and videos.

And now we will learn how to unarchive, that is, get information from the archives.

In fact, you might as well not do it. Just try to open the archive file. Inside you will see what has been archived. And it opens up perfectly. But still it is not very convenient. Therefore, it is better to pull out the information from the archive.

Close the window and right-click on this file. We are interested in two similar items - "Extract to the current folder" (or "Extract Here") and "Extract to some name” (or “Extract to some name»).

If, when you opened the archive, there was one file or one folder in the middle of the window, then click "Extract to the current folder" (Extract Here). And if there were several files (folders), click "Extract to some name» (Extract to some name).

That's all. After you click on the desired item, the files or folders will be extracted and the archive can be deleted.

And now let's find out what version of WinRaR you have - the one that will eventually stop working, or the one that will work all the time.

To do this, we need to open any archive file. When it opens, in this window, click on the inscription "Help" or "Help" (at the top) and select "About ..." from the list.

A small window will appear. If it says "40 days trial copy" (40 days trial copy), then this means that your program will stop working in the near future. It makes sense to download free program for archiving (read more about this below).

And if this window says "Owner of the copy" or "Registered to", then the program will work - you don't have to worry, don't download anything. And further reading is also optional.

How to Zip and Unzip Files/Folders (7 Zip)

A free archiver is installed on your computer (how to determine this was mentioned a little higher). It's called 7 Zip. And now we will learn how to use it.

First, let's learn how to archive files and folders. This is done very simply. Right-click on a file or folder containing files. A list like this will appear.

We are interested in item 7 Zip. Point at him. An additional list will appear. In this list, we are only interested in one item, in my example it is called “Add to “Folder.zip” (Add to “Folder.zip”).

Instead of “Folder.zip”, you will have a different name, but also with the ending.zip

Click on this item. Perhaps a window like this will appear for a while. Wait until it disappears.

Now look carefully at the files and folders. A new file should appear. It will look something like this:

This is the file or folder that you have archived.

Now let's see how much the size has decreased. Click the right mouse button on the file or folder that you have compressed. Select "Properties" from the list.

A new window will appear. Remember the size and close it.

Now right-click on the new archive file and select "Properties".

Most likely, its size will be smaller than the size of the original file (folder).

But this is not always the case. For example, if you compress photos, videos or music in this way, the size may remain the same or change very little. To reduce it, completely different programs are used.

Now let's learn how to unzip, that is, get files and folders.

In fact, you might as well not do it. Try to just open the archive. Inside you will see the files and folders that have been added to it. And they are completely open. But still it is not very convenient. Therefore, it is better to pull information from the archives. After all, at any time it will be possible to return it back, as we did above.

Before you get information from the archive file, open it.

An unusual window will open. Look in its middle - it shows the files or folders that are hidden in the archive. That is, if we unzip it, then these files (folders) will “crawl out” outside.

Close the window and right-click on this file. In the list, hover over the item "7 Zip". An additional list will appear. We are interested in two similar items - "Extract here" (Extract Here) and "Unpack in some name\" (Extract to some name\).

If, when you opened the archive, there was one file or one folder in the middle of the window, then click "Extract Here" (Extract Here). And if there were several files (folders), then “Unpack to some name\" (Extract to some name\).

That's all. After you click on the desired item, the files or folders will get, and the archive can be deleted.

I remind you once again that the 7 Zip program is free archiver.

Download free archiver

If there is no archiver on your computer, you can download and install it completely free of charge. This program is called 7 Zip. You can download it at this address:

Information technology has become not only an integral part of a person's daily life, but also a means of carrying out work. Many users use the Internet resource to search for the necessary informative information, but also as a source for profit.

Every day we save a huge amount of useful information for study, work, leisure, so the PC desktop, as a rule, is replete with a lot of folders or individual file documents, understanding which in difficult times is simply an impossible task, and even more so to find the data we are interested in. Therefore, we suggest that you familiarize yourself with the recommendations on how to archive a folder and make it easier to use the device, while freeing up additional space for another document.

That is why the question arises of creating a special archive in which you can find valuable information in a matter of minutes, at minimal cost. In addition, you can not only free your desktop or disk from numerous icons and shortcuts, but also additionally clean up your computer's memory, since archived files and folders are saved in a compressed form, which takes up less space than original documents.

Naturally, every PC user has repeatedly come across such a concept as archiving. Despite the fact that the word itself sounds old-fashioned and intimidating, the process itself is extremely simple and useful. The procedure is represented by an ordinary compression of files and folders that contain various kinds of documents.

Archiving is a must for those who are regular users Email, applications and programs, because you can reduce the size of any document or file.

So, for example, it is enough to archive a file containing an e-book and its size will decrease several times, while maintaining the quality, text or existing images.

In our article, we will consider existing species archives, possible ways archiving, the ability to block compressed files in order to preserve confidential data, as well as various security measures that prevent hacking by other users. The archive icon looks like this.

Ways to archive documents on the desktop

So, we will look at several ways to compress documents that are on the desktop, equipping the step-by-step guide with additional illustrations presented by screenshots.

You can archive the document you are interested in using a standard Windows function.

To begin with, the user must select a file, hover over it with the mouse and press the right button, after which the following image will appear on the monitor.


After that, the user should select the “Send” term to get the next image.


In this case, we are interested in the "ZIP Compressed Folder" tab. Click on this line and get the finished archived document.


The green arrow points to a text document archive, which, however, will not differ from a compressed folder. As you can see, the archive icon is the same. After opening, the user will receive the following picture.

In the second line we see the same document, only in a compressed form. This is evidenced by the amount of memory occupied. Source file - 14 KB. Let's compare the information obtained regarding the size of the document.

After compression - 11 KB. In the same way, we reduce the size of larger files, freeing up space for other documents.

Functions and benefits of the WinRar archiver

Typically, operating Windows system is equipped with several programs used to compress files and documents. In addition to the ZIP archiver, the user can use WinRar, which is more common among PC owners. Although there are no significant differences between the presented analogues. In addition, it will be easier for you to extract the file from the archive in the future.

Initially, you need to right-click on the file selected by the user, which is to be archived, and then select the "Add to archive" line. We see these actions in the screenshot.

After clicking on the selected tab, a window will appear on the monitor in front of you, in which the user can familiarize himself with all kinds of options available in the process of archiving a document, which are represented by several tabs.

In the "General settings" the user specifies the file name, possible extensions and applied compression methods, which are represented by varieties of Normal, Good, Maximum, Fast and High-speed archiving.

In the "Advanced" line, the user will learn how to put a password on the winrar archive, thanks to which he can ensure the security and confidentiality of the selected data. When choosing a password, it is better to use a memorable set of letters and numbers so that you do not forget yourself later. In addition, this tab is equipped with settings that provide compression of a file document, and after archiving, take advantage of the automatic shutdown of your PC.

The "Options" tab we will review at the time of provision step by step instructions how to unzip a file. This line provides the user with the opportunity not only to remove the password from the winrar archive, but also to send an unnecessary document to the trash, send it by mail or make it available to other users.

Backup in winrar archive

In the "Files" tab, the user can choose the most appropriate access to the files in the archive and process them at his discretion. In addition, document compression can occur selectively, depending on the user's wishes.

During file compression, you can use the backup option, which will help the PC owner to save additional copies of materials if he is sure that they will be useful in the future, and their loss will become an irreparable loss for the owner. You can also select a time to mark when a particular document was archived, and the last visit was made to view the stored documentation. These parameters in the settings allow the user to unzip the archive and carry out all kinds of manipulations with the saved documents, which in no way affect the quality or quantity of the compressed informative data.

In addition, any archive and the document stored in it can be equipped with an additional comment, thanks to the functioning of the "Comment" tab. After you fill in all the required and interesting fields, click on the "OK" button, after which the compression process will begin.

The advantages of archiving using the winrar program are obvious. Evidence of this fact are the images provided below, regarding the size of the folder "before" and "after" compression.

How to extract a file from an archive

Often users are faced with the problem of how to unzip zip file, because they need to get compressed informative data in its original form. In addition, during the archiving of a file document, in most cases, the user enters a special code name, which is a password, and over time can simply forget it. In this case, we, as a rule, begin to sort through the possible combinations of letters and numbers in our minds, and, as a rule, the result turns out to be rather deplorable, since access to the archive remains closed.

In order to remove the password from the rar archive, you need to use a special program that you can find on the global network. You need to enter Archive Password Recovery in the search box. It is this application that selects possible passwords for an existing archive. Its interface is represented by the following image and is quite understandable even for novice PC users.

After activating the program, which must first be downloaded and installed on the device, it starts to guess the password. The amount of time spent can vary from a few seconds to half an hour. According to a question asked among users of the application, it was found that a hidden code of five numbers, for example, the combination 54693, can be "hacked" by Archive Password Recovery in 5 minutes. So, for example, in this screenshot we see the result of the application functioning.

In addition, the server is used not only by PC owners, but also by other gadgets that are no less popular today.

Simplified process of unzipping documents

To open the archive with a password, you can use a simplified illustrated guide, which is presented in one screenshot, which includes the necessary steps to crack the content.

1. To begin with, the user must install and open the service used.
2. Even though English is the default language, you can choose whichever option suits you best. Therefore, at the next stage of work, change the program language in the settings, thanks to which you will greatly simplify the work with the parameters and activate the option menu.
3. After opening the menu, a window with the following image will appear on the monitor. We recommend that you decide on the type of attack and select the "Dictionary" option, which will help you unzip the winrar file in the best possible time.
4. After pressing the start key, the application will start working, and you will just need to wait a few minutes until it completes. A simplified version of the operation of the desired application is presented in the following screenshot, which, however, will be more acceptable for experienced computer scientists who repeatedly encounter this issue.

The most common ways to unpack a file

Among programmers, there are several most common ways to unpack a file document, which can be sorted into the following list:

1. Possibility to unzip a rar file by using applications installed by default and used operating system your PC.
2. Archive Password Recovery program, which you can install on your device and unzip the previously compressed documentation.
3. Its alternative is the Hamster Lite Archiver service, which is in high demand among consumers because it has free version. In addition, using this resource, you can unzip rar online, without installing it directly on your computer.
4. Despite the fact that some archives may be damaged, the user can restore a compressed file document with minimal loss using the WinRAR application.
(votes - 2, rating: 5.00 out of 5)

Archiving is the process of putting files and folders into a special "compressed" file, which usually takes up much less space on your hard drive.

Thanks to this, much more information can be recorded on any medium, this information is faster to transfer over the Internet, which means that archiving will always be in demand!

In this article, we will look at how you can archive a file or folder on a computer; we will also touch on the most popular programs for archiving.

If you have a modern version of Windows OS (Vista, 7, 8), then its explorer has the ability to work directly with compressed zip folders. This is very convenient and allows you to compress many types of files quickly and without problems. Let's take a look at how to do it step by step.

Let's say we have a document file (Word). Its real size is 553 Kb.

1) To archive such a file, right-click on it, then select the "send/compressed zip folder" tab in the explorer context menu. See screenshot below.

2) Everything! The archive must be ready. If you go to its properties, you will notice that the size of such a file has decreased by about 100 KB. Not much, but if you compress megabytes or gigabytes of information, the savings can be very significant!

By the way, the compression of this file was 22%. The File Explorer built into Windows makes it easy to work with these compressed zip folders. Many users do not even realize that they are dealing with archived files!

Archiving programs

For archiving, zip folders alone are not enough. Firstly, there are already more advanced formats that allow you to compress the file even more (in this regard, an interesting article about comparing archivers:). Secondly, not all operating systems directly support working with archives. Thirdly, the speed of the OS with archives may not always suit you. Fourthly, no one will get in the way of additional functions when working with archives.

Some of the most popular programs for archiving files and folders are WinRar, 7Z and file commander - Total Commander.

winrar

After installing the program in the context menu, you will be able to add files to archives. To do this, right-click on the files, and select the function, as shown in the screenshot below.

The created "Rar" archive compressed the file even more strongly than "Zip". True, the program spends more time to work with this type ...

7z

A very popular archiver with a high degree file compression. Its new "7Z" format lets you compress certain types of files more than WinRar! It is very easy to work with the program.

After installation, the explorer will have a context menu with 7z, you just have to select the option to add a file to the archive.

By the way, as mentioned, 7z is not much, but compressed more strongly than all previous formats.

Total Commander

One of the most popular commanders for working in Windows OS. It is considered the main competitor of Explorer, which is built into Windows by default.

1. Select the files and folders you want to archive (they are highlighted in red). Then, on the control panel, press the "compress files" function.

2. A window with compression settings should open in front of you. The most popular compression methods and formats are present here: zip, rar, 7z, ace, tar, etc. You need to select a format, set a name, paths, etc. Then click on the "OK" button and the archive is ready.

3. What makes the program convenient is its focus on the user. beginners may not even notice that they are working with archives: you can easily enter, exit, add other files just by dragging and dropping from one program panel to another! Yes, and it is unnecessary to have dozens of archivers installed on your computer in order to archive files in various formats.

Conclusion

By archiving files and folders, you can significantly reduce the size of files, and, accordingly, put more information on your disk.

But remember that not all file types should be compressed. For example, it is practically useless to compress video, audio, pictures*. There are other methods and formats for them.

* By the way, the image format is "bmp" - you can compress it well. Other formats, such as the popular "jpg" format, won't do any good...